Job Description
Position Summary
Suntec Concrete is seeking an organized, professional, and service-minded Recruiting Coordinator to cover front-desk reception duties (lunches/when receptionist is on vacation) and provide administrative support to our HR function, particularly throughout the hiring and onboarding process. This role is a key point of contact for visitors, employees, and job candidates and helps ensure the office runs smoothly day-to-day.
Key Responsibilities
Reception & Office Coordination
- Greet visitors, vendors, applicants, and clients in a friendly and professional manner
- Answer and direct incoming calls; take accurate messages and route inquiries appropriately
- Monitor and respond to general email inboxes and incoming correspondence
- Maintain a clean, organized reception area and shared office spaces
- Manage incoming/outgoing mail, deliveries, and courier services
- Order and maintain office supplies; coordinate with vendors as needed
- Assist with basic office administration including filing, scanning, document prep, and data entry
HR & Hiring Support
- Assist HR with job postings (online boards, company site, local outreach, etc.)
- Track incoming applications and maintain candidate records (spreadsheets or HRIS/ATS if applicable)
- Schedule phone screens, interviews, site visits, and follow-up meetings
- Communicate professionally with candidates regarding next steps, scheduling, and document requests
- Prepare interview packets, candidate sign-in sheets, and onboarding materials
- Help coordinate pre-employment steps such as background checks, reference checks, and drug screens (as required)
- Support new hire onboarding tasks such as paperwork collection, orientation scheduling, badge/PPE coordination, and file setup
- Maintain confidentiality of employee and candidate information at all times
General Administrative Support
- Assist leadership and office staff with administrative tasks and special projects
- Help maintain accurate electronic and physical filing systems
- Support compliance documentation and recordkeeping as assigned
- Perform other duties as needed to support Suntec Concrete’s operations
Qualifications & Skills
- High school diploma or GED required; additional coursework or an associate degree is a plus
- 1–3 years of experience in an administrative, office coordination, reception, or HR support role preferred
- Strong communication skills—both written and verbal
- Professional phone etiquette and customer service mindset
- Strong organizational skills with attention to detail and follow-through
- Ability to manage multiple priorities in a fast-paced environment
- Proficient in Microsoft Office (Outlook, Word, Excel) and comfortable learning new systems
- Ability to handle confidential information with discretion and integrity
- Reliable attendance and punctuality
Preferred Experience (Nice to Have)
- Experience supporting hiring/interview scheduling or onboarding
- Familiarity with HR systems (ATS/HRIS), background check vendors, or job boards
- Experience in construction, concrete, trades, or field-based industries
Work Environment & Physical Requirements
- Primarily office-based, seated/standing throughout the day
- Frequent phone and computer use
- Occasional lifting of office supplies up to 25 lbs
- Regular interaction with employees, applicants, customers, and vendors
Job Tags
Work at office, Local area,